~/recent-builds/shipping-quotes

Shipping quotes that write themselves

Zoho CRM for a parcel shipping broker's sales team: leads move through clear stages, and carrier quotes are generated from templates.

client
Client under NDA
type
Workflow
status
in progress
tools
zoho crm

~/what-broke → what-we-built

problem 01/03

Every quote was put together by hand, and parcel weights and rate tiers made each one fiddly to get right.

--the-fix

Quotes generated from templates

Each quote is built in Zoho from a carrier template, with the right rate tier and services filled in for that customer.

problem 02/03

Leads sat in spreadsheets and inboxes, with no clear next step for anyone.

--the-fix

Leads with clear stages

A simple lead process in Zoho CRM shows where every lead is and what happens next, from first contact to quote.

problem 03/03

First contact depended on someone remembering to send an introduction.

--the-fix

Introductions that go out on their own

New leads get an introduction email automatically, so no one is left waiting to hear back.

~/how-it-runs

What it does, step by step.

Each circle is one step, in the app where it happens. Click a step to see what it did.

ran 5 steps

  1. Zoho CRMA new lead is addedExample Retail Ltd · about 300 parcels a month
  2. Zoho CRMSend the introduction emailIntro email sent from the sales inbox
  3. Zoho CRMMove the lead to QuoteStage → Quote requested
  4. Only if: quote requested.Zoho CRMBuild the quote from the carrier templateQ-1042 · 2 services · tier 3 rates
  5. Zoho CRMSave it to the lead, ready to sendQ-1042 attached to Example Retail Ltd

example data

A new lead gets an introduction straight away, and when they ask for a price the quote is built from the template.

Where this one is. The lead stages, quote templates and introduction emails are built and running as a pilot with the sales team, while the rest of the rollout continues.

$ next --step

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